A virtual assistant for real estate teams handles listing coordination, CRM updates, transaction paperwork and written lead follow-up so agents spend more time with clients. Plans run from $33 for 3 hours to $899 for 160 hours a month, or $5.62 an hour. A team lead reviews every task.
A virtual assistant for real estate teams takes the repeat admin off your agents, so they spend more of the day with buyers and sellers. This guide lists the tasks to hand off, the rules to set, and what it costs. Prices are in US dollars. It is general information, not legal or tax advice.
Tasks a virtual assistant for real estate teams can take
| Area | What the assistant does |
|---|---|
| Listing coordination | Prepares listing sheets, uploads photos and descriptions, and updates portals you approve |
| CRM updates | Logs new leads, tags contacts, and keeps pipeline stages current |
| Lead follow-up | Sends written follow-ups from your saved templates and flags replies for the agent |
| Transaction coordination | Tracks deadlines, chases missing documents, and keeps a checklist for each deal |
| Scheduling | Books viewings and meetings, and sends reminders |
| Marketing admin | Schedules social posts and prepares email newsletters you have approved |
| Reports | Builds a weekly sheet of leads, listings and open deals |
Every task is reviewed by a team lead before it reaches you. Humans do the work, with AI tools used to speed it up.
What the agents and broker keep
Some work must stay with licensed people. A virtual assistant for real estate teams should not give advice, negotiate, or sign anything.
- Advice to buyers and sellers stays with the agent.
- Contracts, disclosures and compliance stay with your broker.
- Phone calls and showings stay with your team. Our assistants do not make calls.
- Trust account money is never handled by the assistant.
How to set up transaction coordination
Transaction coordination is the best first task. It is repeat work with clear steps. Write one checklist per deal type and give it to your assistant.
- List the dates that matter, such as inspection, finance and closing.
- List the documents needed at each stage and who sends them.
- Ask the assistant to update the tracker each morning and flag anything late.
- Review the weekly sheet with your team lead.
The task brief templates show how to write each checklist once.
What a virtual assistant for real estate teams costs
| Plan | Price | Per hour |
|---|---|---|
| 3-hour block | $33 | $11.00 |
| Pay-as-you-go | $12 an hour | $12.00 |
| Part-time, 80 hours a month | $500 | $6.25 |
| Full-time, 160 hours a month | $899 | $5.62 |
A small team often starts with an 80-hour plan and moves up as the pipeline grows. Unused hours roll over while your account is active. Try the cost calculator to estimate your monthly hours, or read about a dedicated virtual assistant.
A weekly routine for agents
- Monday: agents leave new tasks in one shared queue.
- Midweek: the assistant sends the pipeline and deadline sheet.
- Friday: review hours used and set next week's priorities.
Time zones matter. Our team works from Kerala, India, so check the time zone planner for your overlap.
How to start
- Pick three repeat tasks, such as CRM updates, lead follow-up and deal tracking.
- Start small, or try the 3-hour free trial. The trial runs for 2 days, then the plan you choose starts.
- Name one person on your team to send tasks and give feedback.
Want to talk first? Book a strategy call or see the real estate virtual assistant service.
Helpful next steps
- Virtual assistant for real estate agents
- Virtual assistant for property managers
- How to write a task brief
- Pricing
Frequently asked questions
What can a virtual assistant do for a real estate team?
Listing coordination, CRM updates, transaction paperwork tracking, written lead follow-up, scheduling, and monthly reports. Our assistants work online and do not make phone calls.
Can one assistant support several agents?
Yes. A dedicated plan of 80 or 160 hours a month can be shared by a team. Agree one task queue so priorities are clear.
Does the assistant give legal or licensed advice?
No. The assistant tracks documents and deadlines. Licensed agents and your broker handle advice, contracts and compliance.
How much does it cost?
Pay-as-you-go is $12 an hour, part-time is 80 hours for $500, and full-time is 160 hours for $899, or $5.62 an hour. Prices are in US dollars.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Try 3 hours freeWritten by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated October 19, 2026. Questions or corrections? Contact us.