A real estate virtual assistant handles MLS listings, CRM updates, lead follow-up, transaction paperwork and showing schedules for agents and brokers. Solo agents usually start with lead follow-up. A full-time dedicated VA costs $899 a month.
Real estate runs on speed. The agent who follows up first usually wins the lead. A dedicated real estate virtual assistant makes sure that's always you, even when you're at a showing.
What a real estate virtual assistant actually does
- MLS listing entry, photo uploads and portal syndication.
- CRM management across Follow Up Boss, kvCORE or Salesforce, plus lead nurture sequences.
- Transaction coordination: paperwork, deadlines and closing checklists.
- Showing, inspection and closing scheduling across every calendar.
- Comps prep ahead of listing appointments.
- Listing flyers, email campaigns and social content for new properties.
These are the recurring tasks that tend to slip when an agent is out at showings.
Solo agent vs. small brokerage
A solo agent usually starts a real estate VA on lead follow-up and CRM hygiene. Those are the tasks that go stale first when you're in the field. Small brokerages more often share one VA across the whole team for transaction coordination, so every agent's paperwork follows the same checklist.
What to hand off first
Start with whatever's sitting untouched in your CRM right now. If leads are older than 24 hours with no follow-up, that's task one. If your MLS listings are inconsistent across portals, start there instead. Our hiring checklist helps you map this out.
Cost vs. a transaction coordinator
An in-house transaction coordinator carries salary, benefits and overhead. A full-time dedicated real estate VA (160 hrs/month) costs $899/month, or $5.62/hr. That covers transaction coordination plus CRM and listing management in the same hours. See the full cost comparison.
Real estate virtual assistant services vs. hiring a transaction coordinator
Real estate virtual assistant services usually bundle everything above into one role, billed hourly. A dedicated transaction coordinator virtual assistant is a narrower option, if paperwork is your only bottleneck. A solo agent can start broad, then narrow the scope once it's clear which tasks eat the most time.
Virtual assistant for real estate agents working solo
A virtual assistant for real estate agents working alone usually starts on lead follow-up first. That's where deals are won or lost in the first 24 hours. CRM hygiene and MLS accuracy come next, once follow-up stops slipping.
Ready to stop losing leads to slow follow-up? Talk to us.
Frequently asked questions
What does a real estate virtual assistant do?
MLS entry, CRM and lead follow-up, transaction coordination, scheduling showings, pulling comps and drafting listing marketing.
Can a real estate VA work in Follow Up Boss or kvCORE?
Yes. Our real estate VAs are trained on common CRMs, including Follow Up Boss, kvCORE and Salesforce, before they touch a lead.
Is a real estate VA cheaper than a transaction coordinator?
It can be. An in-house coordinator carries salary, benefits and overhead. A full-time dedicated VA is $899 a month and can cover coordination plus CRM work.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Start for $1Written by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated September 25, 2026. Questions or corrections? Contact us.
Real Estate Support
A real estate virtual assistant for listing management, CRM updates, transaction coordination and lead follow-up — built for agents and brokers who can't be at a desk all day.
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