A virtual assistant for coaches and consultants takes the admin around your sessions: scheduling, client onboarding, invoice follow-up, newsletters and bookkeeping support. Coaching, advice and client calls stay with you. Part-time is 80 hours for $500 and full-time is 160 hours for $899, or $5.62 an hour.
A virtual assistant for coaches and consultants handles the admin around your sessions, so your hours go to clients. Scheduling, forms, reminders and records repeat every week, which makes them easy to hand off. This guide lists 12 tasks, the limits, and a weekly routine. All prices are in US dollars. It is general information, not legal or tax advice.
12 tasks for a virtual assistant for coaches and consultants
| Task | What the assistant does |
|---|---|
| Session scheduling | Books and moves sessions, sends reminders, handles time zones |
| Client onboarding | Sends your welcome email, forms and contract link, then builds the client folder |
| Invoice follow-up | Sends invoices and polite payment reminders |
| Inbox care | Sorts email and drafts routine replies for your approval |
| Email newsletter | Assembles the issue from your notes and schedules it |
| Content scheduling | Schedules posts you have approved |
| Testimonial collection | Asks happy clients for feedback and files the replies |
| Workshop admin | Handles sign-ups, links and replays |
| CRM upkeep | Updates contacts, notes and follow-up dates |
| Research | Builds lists of prospects, venues or reading material |
| Bookkeeping support | Enters income and expenses and sends a monthly summary |
| Website upkeep | Updates pages, event dates and booking links |
What coaches and consultants keep
A virtual assistant supports your practice. It does not replace your judgment. Keep these yourself:
- Coaching, advice and strategy for your clients.
- Client calls and sales conversations. Our assistants do not make calls.
- Pricing, contracts and legal or tax decisions.
- Anything a client shared in confidence, unless a task truly needs it.
A weekly routine for session scheduling and admin
- Monday: confirm the week's sessions and send reminders.
- Daily: sort the inbox and flag what needs you.
- Wednesday: onboard new clients and update the CRM.
- Thursday: assemble and schedule the newsletter or posts for your approval.
- Friday: send invoice reminders and a short summary of hours used.
Write each step once as a checklist. The task brief templates and the task brief guide show how. Saved checklists make client onboarding faster each time.
Privacy and client trust
Coaches and consultants hold private information, so set clear rules. Share only the tools a task needs. Use each tool's own sharing settings, not shared passwords. Remove access when the task ends. Agree confidentiality terms before the first task. These steps keep your clients' trust while you still get your time back.
What it costs
| Plan | Price | Fits |
|---|---|---|
| 3-hour block | $33 | A first test |
| Pay-as-you-go | $12 an hour | Busy seasons |
| 12-hour block | $120 a month | A solo practice |
| Part-time, 80 hours | $500 a month | A growing practice |
| Full-time, 160 hours | $899 a month, or $5.62 an hour | A small firm |
Unused hours roll over while your account is active, and a team lead reviews every task. For the long-term option, read dedicated virtual assistant. To price one task, see virtual assistant cost per task.
How to start
Mistakes to avoid with a virtual assistant for coaches and consultants
- Do not hand off without a template. Write your welcome email once.
- Do not share every login. Share only what the task needs.
- Do not skip review. Read the first five client emails yourself.
- Do not start big. Begin with three jobs.
A virtual assistant for coaches and consultants works best with clear rules. Write your tone, your reply times and your cancellation wording in one short page. Then the assistant can follow it every week.
Track the hours too. A virtual assistant for coaches and consultants should give back more of your week than the plan costs. If it does not, change the tasks first. Check the portal each Friday and note which job took longer than planned.
Pick the three jobs that take the most time, such as session scheduling, client onboarding and invoice follow-up. Write a short brief for each and review the first results. Want to test first? Try 3 hours free. The trial runs for 2 days, then the plan you choose starts. Or book a strategy call.
Helpful next steps
- See every plan and price
- Virtual assistant for marketing agencies
- Virtual assistant onboarding checklist
- Bookkeeping help
Frequently asked questions
What can a virtual assistant do for a coach or consultant?
A virtual assistant can book sessions, send onboarding forms, chase invoices, assemble your newsletter, schedule posts you approved, collect testimonials and prepare records for your bookkeeper. A team lead reviews every task.
What should I keep myself?
Keep coaching, advice, strategy and client calls. A virtual assistant handles the admin around them. It does not give coaching, legal or tax advice.
Is client information safe?
Share only the access a task needs, remove it when the task ends, and agree confidentiality terms first. Do not hand over session notes unless the task needs them.
How much does it cost?
A 3-hour block is $33 and pay-as-you-go is $12 an hour. Part-time is 80 hours for $500, and full-time is 160 hours for $899, or $5.62 an hour. Prices are in US dollars.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Start for $1Written by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated October 19, 2026. Questions or corrections? Contact us.