This MyRemoteVA guide covers virtual assistant for business coaches in plain language, with approved prices and a clear next step. A virtual assistant for business coaches handles lead follow-up, group session logistics, CRM updates, proposals and invoices so you can spend your time coaching. This guide lists the tasks, the limits and the cost.
Written by the MyRemoteVA team. Prices and facts are checked before publishing. How we write and update guides.
A virtual assistant for business coaches handles the admin that grows with your client list: lead follow-up, workshop logistics, CRM updates, proposals and invoices. You keep the coaching and the sales decisions. This guide lists the tasks, the limits and the cost.
What a virtual assistant for business coaches can do
| Task | What the assistant does | What you keep |
|---|---|---|
| Lead follow-up | Sends your follow-up emails and books calls | Deciding who to pursue |
| CRM updates | Logs calls, stages and next steps | The pipeline rules |
| Group sessions | Sends links, reminders and replays | Leading the session |
| Workshop logistics | Handles registration, tickets and emails | The content |
| Proposal formatting | Formats proposals from your draft and template | Price and terms |
| Invoices | Sends invoices and reminders | Exceptions |
| Course platform admin | Adds members and fixes access | The program |
| Testimonials | Requests and files client feedback | What you publish |
What to keep for yourself
- The coaching and the client relationship.
- Pricing, contracts and sales decisions.
- Strategy for your own business.
A virtual assistant follows your rules. It does not set them. It does not make outbound or cold calls.
Lead follow-up that does not slip
Most business coaches lose leads in the gaps between calls. Write two short follow-up emails: one for the day after a call, and one for a week later. The assistant sends the right one on time and logs it in your CRM. You see the list each Friday and decide who to contact personally.
Workshop logistics in one checklist
- Create the registration page and the reminder emails.
- Send the link and the agenda two days before.
- Send a reminder one hour before.
- Share the replay and the feedback form after.
- Log attendees in your CRM.
What it costs
Prices are in US dollars. Pay as you go is $12 an hour and hours never expire. Part-time is 80 hours for $500. Full-time is 160 hours for $899, about $5.62 an hour. A team lead reviews every task. You can try 3 hours free first. The trial runs for 2 days, then the plan you choose starts. Payments are final, so begin with one task, such as lead follow-up.
Helpful next steps
Common mistakes to avoid
- Handing over lead follow-up without templates. Write the two emails first.
- Leaving the CRM messy. Agree on stage names before the assistant starts.
- Skipping a weekly review. Spend ten minutes each Friday on the pipeline.
- Sending proposals without checking the price. Price stays with you.
A good first month for business coaches: week one, lead follow-up and CRM updates; week two, scheduling for group sessions; week three, proposals and invoices; week four, workshop logistics. Add one area at a time and keep a short list of what is handed off.
Coaches with a growing client list often find the admin grows faster than the income. A steady few hours a week of help keeps the pipeline moving while you stay on the calls that matter.
See the life coach guide, the guide for coaches and consultants, pricing and the free task brief templates.
Sources and further reading
According to the IRS, businesses “must weigh all these factors” when deciding whether a worker is an employee or an independent contractor.
- Independent contractor (self-employed) or employee? (IRS)
- Employment status (GOV.UK)
- Secretaries and Administrative Assistants (U.S. Bureau of Labor Statistics)
- Hire and manage employees (U.S. Small Business Administration)
These are general sources, not tax or legal advice for your case. A virtual assistant keeps work moving. Your accountant or adviser decides the rules.
How we work on virtual assistant for business coaches in practice
In our experience, the first week goes best when the owner starts with one repeat task and a five-step brief: where the work starts, what to do, what done looks like, who needs the result and when it is due. At MyRemoteVA, an assistant who uses AI tools to work faster does the task, and a team lead reviews it before it reaches you. Hours used and hours left show in the client portal, and unused hours roll over while your account is active.
Our team works from Kozhikode, Kerala, India, in English, and plans shifts around your working day in the US, UK, Canada, the UAE, Australia or New Zealand. You can try 3 hours free first. The trial runs for 2 days, then the plan you choose starts.
Tools and places we work with
Assistants work in the tools you already use, for example Google Workspace, Microsoft 365, Slack, Trello, Asana, Xero, QuickBooks, Shopify and WordPress. We serve clients in the United States, United Kingdom, Canada, United Arab Emirates, Australia, New Zealand, Ireland, Singapore, South Africa, Saudi Arabia and Qatar.
Frequently asked questions
What can a virtual assistant do for a business coach?
A virtual assistant can follow up leads, book calls, run workshop logistics, update your CRM, format proposals from your drafts and send invoices. You keep the coaching and the sales decisions.
Can a virtual assistant run my group sessions?
It can handle the logistics, such as registration emails, links, reminders and replays. You lead the session.
How many hours should a business coach start with?
Many coaches start with a few hours a week on lead follow-up and invoices. You can try 3 hours free first, then pay as you go at $12 an hour.
Does a virtual assistant make sales calls?
No. Our assistants work online and do not make outbound or cold calls. They follow up by email and chat and book calls for you.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Try 3 hours freeWritten by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated October 24, 2026. Questions or corrections? Contact us.
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