Online bookkeeping services Canada businesses use keep sales, costs and GST/HST records current in cloud software such as QuickBooks or Xero, matched to the bank each week, so your accountant has clean figures for each return. A trained person does the entries and a team lead reviews them.
Online bookkeeping services Canada owners use take the weekly money admin off your desk. The work happens in cloud software such as QuickBooks, Xero or Wave. You keep the login, and you get a short report each month that your accountant can use.
Our online bookkeeping services Canada clients get a trained person who does the entries with AI help, and a team lead checks the work before it reaches you. The team works from Kerala, India, which is ahead of Canada, so work you send at the end of your day is often done by your next morning.
How online bookkeeping services Canada businesses use work
- You give your assistant access to your accounting software and bank feed.
- Your assistant codes each bank line and attaches the receipt.
- Sales invoices and supplier bills are entered and matched.
- GST/HST codes are checked on each entry.
- You get a month-end report and a list of items that need your answer.
Bookkeeping services Canada owners can hand off
| Task | What is done | Kept by you or your accountant |
|---|---|---|
| Bank feed | Each line coded to the right account | Unusual or large items |
| Invoices | Sales invoices raised and matched to payments | Pricing and credit terms |
| Bills | Supplier bills entered with due dates | Approval to pay |
| Receipts | Files attached to each entry | Spending policy |
| GST/HST records | Tax codes and documents kept in order | Tax treatment and filing |
| Reports | Profit and loss, aged receivables, bank check | Decisions based on them |
GST HST bookkeeping: the facts to know
Good GST HST bookkeeping starts with a few public facts from the Canada Revenue Agency (CRA). Check canada.ca for the current rules before you rely on them.
- The federal GST rate is 5%.
- Some provinces use one combined HST rate instead.
- Quebec has its own sales tax, the QST.
- Most firms must register once taxable sales pass $30,000. This counts one quarter, or four quarters in a row.
- Returns can be monthly, quarterly or yearly.
Your assistant codes every sale and bill with the right tax code for the province. That means your accountant spends less time fixing entries before each return.
QuickBooks bookkeeping and other tools
QuickBooks bookkeeping is common in Canada. Many small firms also use Xero or Wave. Your assistant works inside the software you already pay for. You can add them as a user with limited rights and remove them at any time. Receipts can come by email, a shared folder or an app such as Dext.
How to check online bookkeeping services Canada work
Strong online bookkeeping services Canada firms make the work easy to check.
- Ask for a weekly list of uncoded or unclear items.
- Check that the bank balance in the software matches your bank at month end.
- Look at the aged receivables report to see who still owes you.
- Let your accountant review the first quarter.
What it costs to outsource bookkeeping services
When you outsource bookkeeping services to us you pay for hours, not a fixed fee per transaction. A small firm with a few hundred bank lines a month often needs 6 to 12 hours. Use the cost calculator to find the cheapest plan for your hours.
| Plan | Hours | Price (USD) |
|---|---|---|
| Pay-as-you-go | Any, never expire | $12 per hour |
| Hourly block | 6 hours | $63 |
| Hourly block | 12 hours | $120 |
| Part-time | 80 hours a month | $500 a month |
| Dedicated | 160 hours a month | $899 a month ($5.62 an hour) |
Unused hours roll over while your account is active. All payments are final. See full details on the pricing page, or compare against hiring staff with the VA vs employee calculator.
How to start
- Write a short brief: software, bank accounts, provinces you sell in, how often you want updates. Our free task brief templates help.
- Register for $1 at app.myremoteva.com.
- Send the first month of bank lines as a test.
- Review the report with your accountant, then set a weekly routine.
With online bookkeeping services Canada owners use, your assistant does the records and your accountant gives tax advice. This keeps the work clear and safe.
Helpful next steps
- Bookkeeping service
- Virtual assistant in Canada
- Bookkeeping services in Calgary
- Outsource bookkeeping guide
Frequently asked questions
What do online bookkeeping services Canada owners use include?
Coding bank feed lines, entering sales and supplier bills, attaching receipts, chasing late invoices and keeping GST/HST records ready for your accountant.
When does a Canadian business have to register for GST/HST?
The CRA says most businesses must register once taxable sales go over $30,000 in a single quarter or over four consecutive quarters (the small supplier limit). Check canada.ca for current rules.
Who files the GST/HST return?
You or your accountant files it and decides the tax treatment. Your assistant keeps the records tidy so the return is quick to prepare. Bookkeeping is not tax advice.
How much does online bookkeeping cost?
Prices are in US dollars. Pay-as-you-go is $12 an hour and hours never expire. A dedicated assistant is $899 a month for 160 hours, which is $5.62 an hour.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Start for $1Written by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated October 17, 2026. Questions or corrections? Contact us.