Ecommerce bookkeeping keeps track of online sales, platform fees, refunds, shipping and stock, and matches them to your bank. A trained person keeps the records tidy in your own software, and a team lead reviews the work. You pay by the hour.
Ecommerce bookkeeping is the work of keeping your online store's money records in order. There are many small items: orders, fees, refunds, shipping and stock. Left alone, they pile up fast.
What to track in ecommerce bookkeeping
- Sales. Orders by day, by channel and by product group.
- Fees. Platform fees and payment fees, which are taken before your payout.
- Refunds. Recorded against the original sale.
- Shipping. What you charge and what you pay.
- Stock. Purchases of goods to sell, kept apart from other costs.
Shopify bookkeeping: why payouts do not match sales
Your bank shows one payout. Your store shows many orders. The gap is fees, refunds and timing. Shopify bookkeeping means matching the two each month, so every dollar is explained. Do it monthly, not yearly.
Amazon seller bookkeeping and other channels
If you sell on more than one channel, keep each one separate in your books. Amazon seller bookkeeping has its own fee types and payout reports. The same goes for Etsy and your own store. Separate records show which channel really earns money.
Online store bookkeeping: what to hand off first
- Downloading reports and recording sales.
- Entering fees, refunds and shipping costs.
- Sales and fees reconciliation with your bank.
- The monthly report for you and your accountant.
Keep tax advice and filing with your accountant. Share access to your tools with limited permissions, and remove it when the work ends.
How to check the work
Ask for a short monthly note: what was done, what is open, and any questions. Spot-check five orders from sale to payout. If a number looks wrong, send notes in writing.
Where AI helps
Your assistant is a real person. AI helps sort fees and flag odd amounts. A person checks each entry, and a team lead reviews the result.
What it costs
Pay-as-you-go is $12 an hour, and hours never expire. A dedicated assistant starts from $5.62 an hour. See the bookkeeping service, the pricing page, or read about bookkeeping services for small business and the Shopify virtual assistant.
Ready to try one? See pricing or start for $1.
Frequently asked questions
What does ecommerce bookkeeping include?
Recording sales and refunds, platform and payment fees, shipping costs and stock purchases, then matching everything to your bank each month.
Is Shopify bookkeeping different from normal bookkeeping?
The method is the same, but there are more small items: many orders, fees taken before payout, refunds and shipping. That is why a monthly routine helps.
How much does ecommerce bookkeeping cost?
Pay-as-you-go is $12 an hour. A dedicated assistant starts from $5.62 an hour. Cost depends on how many orders you take each month.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Start for $1Written by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated October 5, 2026. Questions or corrections? Contact us.