To outsource payroll support, hand off hours logging, contractor payment prep and record-keeping in your existing payroll software, while you keep final approval and compliance decisions. Start with one pay cycle, check the output against your rules, then continue.
Payroll is repeat, detail-heavy work, which makes it a good candidate to outsource payroll support for. Done carefully, you get your hours back and the numbers stay accurate. The key is keeping approval and compliance with you, and handing off only the admin around it.
What payroll outsourcing can cover
- Hours logging. Collecting and checking timesheets each cycle.
- Contractor payments. Prepping amounts and queuing them for your approval.
- Record keeping. Keeping payroll data current in your software.
- Reminders. Flagging deadlines before each pay date.
What to keep in-house
Keep final approval, tax filings and compliance decisions with you or a licensed payroll provider. Outsource payroll processing for the admin work, not for regulated decisions. Your accountant should stay in the loop on anything filing-related.
How to protect accuracy
- Write your rules down. Rates, overtime and approval steps in one page.
- Start with one pay cycle. Check every line before it goes further.
- Keep a review step. You approve before anything is paid.
- Limit access. Give only the permissions needed in your payroll software.
A team lead reviews the work at MyRemoteVA, and AI can speed up data entry while a person checks the result before it reaches your approval step.
How to start
Pick your next pay cycle. Share your rate sheet and one finished example. Review the draft together before anything is paid. Our bookkeeping service covers payroll support alongside invoicing and reconciliation.
Want to try it for one cycle? See pricing or start for $1.
Frequently asked questions
What does it mean to outsource payroll?
It means an outside person prepares payroll data, such as hours and contractor payments, in your existing software, while you keep final approval.
Is outsourcing payroll safe?
It can be, if you keep approval and compliance decisions in-house, give limited software access and check the first few cycles closely.
Can a virtual assistant handle payroll?
A virtual assistant can handle the admin side: logging hours, prepping payments and keeping records current. Compliance and filings should stay with your accountant or a licensed payroll provider.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Start for $1Written by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated September 30, 2026. Questions or corrections? Contact us.
Bookkeeping & Data Entry
A bookkeeping virtual assistant for invoicing, reconciliation, expense tracking and clean spreadsheets — so your books are never the thing you're scrambling to fix at tax time.
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