To outsource back office work, hand off repeat processes such as order handling, data entry, invoicing and records, and keep decisions and customer relationships with you. Start with one documented process, review it weekly and add more once it runs smoothly.
Many owners outsource back office work when they are stuck running the business instead of growing it. Orders, records, invoicing and admin all need to be done, but not by you. This guide shows what to hand off, what to keep and how to start with one process.
What to outsource back office teams can handle
- Order processing. Enter, check and track each order.
- Data entry. Keep sheets and systems current.
- Invoicing and payables. Send invoices, chase payments and log bills.
- Customer admin. Update records and confirm details.
- Reports. A weekly summary of what was done.
What to keep for yourself
Keep decisions, pricing and key customer relationships. Back office outsourcing runs the routine. It does not replace your judgment.
Start with one process
- Choose the process that takes the most hours.
- Write the steps as a short checklist.
- Share one finished example.
- Run it for two weeks and review it together.
- Add the next process when the first runs well.
Small team or big outsourcing company?
Large outsourcing companies often want big volumes and long contracts. A managed team lets you outsource business processes one at a time, with a team lead who owns quality. That suits growing businesses that want to start small. See our business process outsourcing service and our guide to what business process outsourcing is.
At MyRemoteVA a team lead reviews the work, and AI helps with routine sorting while a person checks the result.
Ready to outsource back office tasks? See pricing or start for $1.
Frequently asked questions
What is back office outsourcing?
It is handing internal support work, such as orders, records, invoicing and admin, to an outside team instead of doing it yourself.
Which back office tasks should I outsource first?
Pick the repeat process that takes the most hours and has clear steps, such as data entry or invoicing.
Do I need a big outsourcing company?
Not always. Many small businesses do better outsourcing one process at a time to a managed team with no long contract.
What is doing this yourself costing you?
Doing it yourself: $2,165 a month of your time.
The same hours at our $12/hr pay-as-you-go rate: $520. Dedicated plans start at $5.62/hr.
Simple maths from the numbers you enter. It assumes a VA can take on those hours.
Start for $1Written by the MyRemoteVA team. Search-trend figures come from Google Trends. Prices shown are our current plans. Last updated September 30, 2026. Questions or corrections? Contact us.
Business Process Outsourcing
Business process outsourcing without the enterprise contract: hand off whole processes, from support to back office, to a managed team led by a team lead.
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