A medical virtual assistant is a remote admin who handles scheduling, insurance verification, patient reminders, intake forms and billing follow-up for a practice. At MyRemoteVA a full-time medical VA costs $899 a month, or $5.62 an hour.
A medical virtual assistant takes the admin load off your front desk. Search interest for "medical virtual assistant" grew about 20% in the past year. Practices are short on staff, and phones still need answering. This guide covers what the role does, what it costs, and how to hire one safely.
Typical time savings reported by small practices. Clinical work always stays with your licensed staff.
What does a medical virtual assistant do?
A medical virtual assistant does the admin work that keeps a practice running. It is not a clinical role. Your VA never gives medical advice. Instead, they keep the schedule full, the paperwork clean and the phones covered.
- Book, move and confirm appointments.
- Run insurance verification before each visit.
- Send reminder calls and texts to cut no-shows.
- Send intake forms and file them in your system.
- Check claim status and follow up on patient balances.
- Answer calls and route messages to the right person.
Virtual medical assistant vs. in-office medical administrative assistant
An in-office medical administrative assistant costs a full salary plus benefits and a desk. A virtual medical assistant works the same tasks remotely, and you pay only for hours worked. Many practices keep one person at the front desk for check-ins. The remote VA takes the phones, reminders and insurance checks off their plate.
Medical virtual assistant cost in 2026
Medical virtual assistant cost depends on hours, not on the practice size. At MyRemoteVA:
- Full-time dedicated VA: $899 a month for 160 hours ($5.62/hr).
- Part-time dedicated VA: $500 a month for 80 hours.
- Monthly blocks from $33 for 3 hours, or $12/hr pay-as-you-go.
Compare that with a local hire, which often costs $3,000 to $4,000 a month before taxes. See the full cost comparison.
Insurance verification: the fastest win
Insurance verification is often the first task practices hand off. Coverage problems found at check-in slow the whole day. A VA checks eligibility and benefits a day or two ahead. Your front desk then starts each visit with the answers already in hand.
How to hire a medical virtual assistant safely
Patient privacy comes first. Before you share any data, agree on three things. First, which systems the VA can access. Second, what they can see inside each one. Third, how you will review their work. Your VA follows your own HIPAA and privacy procedures. We walk through your requirements with you before any patient data is shared.
Start with low-risk tasks like reminders and scheduling. Add insurance and billing work once the process is set.
Ready to take the admin off your front desk? See the medical VA service or start for $1.
Frequently asked questions
What does a medical virtual assistant do?
Scheduling, insurance verification, patient reminders, intake paperwork, billing follow-up, and phone and inbox coverage for a clinic or practice.
How much does a medical virtual assistant cost?
At MyRemoteVA, $5.62/hr on a full-time plan ($899 for 160 hours), $500 a month part-time, or from $33 for a 3-hour block.
Can a medical VA see patient records?
Only with the access you grant. Your VA follows your practice's HIPAA and privacy procedures, and we agree access rules with you before any patient data is shared.
Medical & Dental Practices
A medical virtual assistant for scheduling, insurance verification, patient reminders and admin, so your in-office team can focus on patients.
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