Hire Virtual Assistant for Travel Tech Services for $4/Hour.

Get Skilled, Fully Managed Remote VA with Dedicated Support and Advanced AI Expertise at an Affordable Price. ✔️Dedicated Assistant. ✔️Hours-Rollover. ❌No Contract

Our Travel Tech Services Suite

Precision support for founders, CEOs, and busy professionals.

Itinerary Syncing

One single source of truth for all your travel plans.

🗓️ Unified Master Schedule: We extract data from flight, hotel, and car rental confirmations to build a cohesive, chronological master itinerary in tools like TripIt or your digital calendar.

⏳ Meeting & Buffer Integration: Our VAs sync your travel times with your work calendar, automatically accounting for airport transfers and timezone shifts to prevent scheduling conflicts.

🔄 Real-time Updates: We monitor for schedule changes or gate updates and update your master itinerary instantly, ensuring you always have the most current information.

Expense Tagging

Effortless accounting for the road warrior.

📩 Automated Receipt Capture: We monitor your inbox for travel receipts and upload them directly to your accounting software (like Expensify or QuickBooks) as they arrive.

🏷️ Smart Categorization: Our VAs tag expenses by project, client, or category, ensuring every meal, Uber, and hotel stay is accurately accounted for without you lifting a finger.

📊 Reimbursement Reporting: We compile and submit monthly expense reports, flagging any missing receipts or discrepancies to ensure you get reimbursed faster.

Loyalty Management

Maximize your perks and points automatically.

🎁 Reward Tracking: We maintain a dashboard of your airline, hotel, and credit card points, alerting you to expiring miles or upcoming status tier opportunities.

💼 Booking Optimization: Our VAs research which cards or accounts to use for specific bookings to maximize your point yield and utilize existing travel credits.

🧾 Profile Maintenance: We ensure your KTN (Known Traveler Number), meal preferences, and seat favorites are correctly saved across all travel provider profiles.

Re-booking Support

Fast solutions when your plans fall apart.

👀 Disruption Monitoring: We keep an eye on flight delays or cancellations. If a disruption occurs, we immediately research alternative routes and availability.

📞 Negotiation & Credits: Our VAs handle the hold times with airlines to secure refunds or flight credits, ensuring you don’t lose money on canceled legs of your trip.

🏨 Last-Minute Accommodations: If you’re stranded, we quickly source and book nearby hotel rooms or rental cars that fit your budget and preference.

FAQ

Clear answers to help you make the right decision.

Which apps do you use for Itinerary Syncing?

Our VAs are “platform agnostic.” We can manage your plans in TripIt, Wanderlog, Google Calendar, or Notion. If you don’t have a preferred system, we can help you set one up on your My Remote VA dashboard.

Can the VA handle complex multi-city Itinerary Syncing?

Absolutely. For Itinerary Syncing, we specialize in mapping out multi-leg international journeys, including layover durations, ground transport links, and terminal-specific maps.

How do you handle foreign currency in Expense Tagging?

During Expense Tagging, our VAs use AI tools to convert foreign receipts into your primary currency based on the transaction date’s exchange rate, ensuring your accounting is always precise.

Can the VA log into my Expensify or QuickBooks for Expense Tagging?

Yes. We use encrypted password managers to access your tools securely. Your VA will perform Expense Tagging directly in your system, so your records are updated in real-time.

Can the VA book flights using my frequent flyer miles?

Yes. As part of Loyalty Management, your VA can research the best “redemption value” for your miles and handle the booking process using your saved preferences and reward accounts.

How do you keep my loyalty account passwords safe?

Security is our priority. We utilize industry-standard encrypted vaults. Your VA only accesses the Loyalty Management data necessary to perform the task, and we never share your credentials.

Will the VA wait on hold with the airline for me?

Yes. In Re-booking Support, our VAs handle the tedious hold times with customer service, freeing you up to continue your work or enjoy your trip while we resolve the issue.

What happens if my flight is canceled in the middle of the night?

You can create a task on our dashboard and the team will review and start processing utilizing the team, even when the dedicated VA’s shift is not started yet. Re-booking Support is treated with high priority.

Can I “trial” an assistant for a single trip’s Expense Tagging?

Yes. We offer a free forever plan that offers 1 hour free every month. This is an ideal way to test out Expense Tagging or itinerary management before your next big business trip.

How do the “AI Skills” benefit my travel management?

Our VAs use AI to scan emails for Itinerary Syncing, read receipt data for Expense Tagging, and find the lowest fares. This results in 2x the output for the same $4/hr investment.

Which project management tools do your Travel VAs use?

We are specialists in Slack, Monday.com, ClickUp, Asana, and Trello. If you don’t have a system yet, we can help you build one, or you can use your My Remote VA dashboard for task management.

Do you handle group travel coordination for entire teams?

Yes. We can scale our Itinerary Syncing and Expense Tagging to support executive teams or entire company retreats, ensuring everyone is where they need to be.