Hire Virtual Assistant for Estate Management Support for $4/Hour.

Get Skilled, Fully Managed Remote VA with Dedicated Support and Advanced AI Expertise at an Affordable Price. ✔️Dedicated Assistant. ✔️Hours-Rollover. ❌No Contract

Our Estate Management Support Suite

Precision support for founders, CEOs, and busy professionals.

Vendor Liaison

Professional coordination for every service provider.

🔎 Sourcing & Vetting: We research and verify local contractors from landscapers to specialized technicians, ensuring they meet your standards before you hire them.

📅 Scheduling & Access: Our VAs manage the arrival times of all service staff, providing them with necessary instructions and acting as the primary point of contact so you aren’t interrupted.

📊 Quote Comparison: We gather multiple bids for major projects, presenting you with a clear “Side-by-Side” comparison of costs, timelines, and reviews to help you make informed decisions.

Bill Aggregation

Financial clarity for complex households.

📥 Centralized Inbox: We monitor and collect invoices from utility providers, staff, and vendors, ensuring every bill is accounted for and nothing is lost in the mail.

📈 Expense Reporting: Our VAs categorize every household expense, providing monthly reports that give you a clear view of your estate’s “burn rate” and identifying potential savings.

⏰ Payment Reminders: We track due dates and set up alerts for upcoming payments, ensuring you avoid late fees and maintain perfect standing with your service providers.

Asset Tracking

Comprehensive inventory for insurance and peace of mind.

📸 Digital Asset Registry: We build and maintain a secure database of your high-value assets, including art, jewelry, vehicles, and electronics, complete with serial numbers and photos.

📑 Appraisal & Warranty Logging: Our VAs track purchase dates, warranty expirations, and appraisal cycles, alerting you when it’s time to renew coverage or re-value an item.

📍 Location & Condition Mapping: For estates with multiple properties, we track exactly where specific items are located and document their current condition for insurance purposes.

Maintenance Logs

Preserving the value of your property through proactive care.

📝 Service History Tracking: We maintain a detailed log of every repair and service performed on your property, creating a “Life Story” for your home that is invaluable for future resale.

🔔 Preventative Schedules: Our VAs set up recurring alerts for seasonal maintenance, such as HVAC servicing, pool opening, or gutter cleaning to catch issues before they become expensive repairs.

📂 Manual & Document Digitalization: We scan and organize appliance manuals, warranty cards, and blueprints into a searchable cloud-based library for instant access when a technician arrives.

FAQ

Clear answers to help you make the right decision.

How does the VA coordinate with vendors across different time zones?

Our VAs are trained to handle Vendor Liaison tasks according to your local property time. They manage the outreach and scheduling during your vendors’ business hours to ensure no service window is missed.

Can the VA help me find specialized contractors for historical or high-end properties?

Yes. As part of Vendor Liaison, our VAs perform deep-dive research to find specialists with the specific certifications or high-end experience required for luxury or historical estate maintenance.

Can the VA log into my utility accounts to perform Bill Aggregation?

Yes. We use encrypted password managers to securely access your accounts. Your VA will perform Bill Aggregation by downloading statements directly, ensuring your records are always complete.

How do you handle privacy when the VA sees my household spending?

Security and privacy are our top priorities. Our VAs follow strict data protocols, and you can limit their access specifically to “business-only” or “household-only” accounts during the Bill Aggregation process.

Which software do you use for Asset Tracking and inventory?

Our VAs are “platform agnostic.” We can work in Notion, Airtable, Excel, or specialized estate apps. If you don’t have a system, we can help you build an Asset Tracking registry on your MyRemoteVA dashboard.

Can the VA coordinate with my insurance agent for Asset Tracking updates?

Absolutely. Once your Asset Tracking list is updated, your VA can share the relevant documentation or reports directly with your insurance broker to ensure your coverage levels remain accurate.

Does the VA proactively remind me when maintenance is due?

Yes. In Maintenance Logs, your VA sets up an automated calendar with “early warning” alerts, reaching out to you weeks in advance to confirm and schedule seasonal services before vendors get booked up.

Can the VA manage Maintenance Logs for multiple properties?

Yes. Our system is designed to scale. We can maintain separate Maintenance Logs for your primary residence, vacation homes, and rental properties, all accessible through one central dashboard.

How is “emergency work” handled if a pipe bursts in the middle of the night?

You can create task on our dashboard abd the team will review and start processing utilising the team, even when the dedicated VA’s shift is not started yet. We prioritize urgent Vendor Liaison to get a plumber to your site immediately.

Can I “trial” an assistant for a one-time Asset Tracking or inventory project?

Yes. We offer a free forever plan that offers 1 hours free every month. This is an ideal way to test our Asset Tracking or documentation quality before committing to a larger estate management plan.

Which project management tools do your Estate VAs use to coordinate with me?

We are specialists in Slack, Monday.com, ClickUp, Asana, and Trello. If you don’t have a system yet, we can help you build one, or you can use your My Remote VA dashboard for task management.

How do the “AI Skills” benefit my estate management?

Our VAs use AI to scan and categorize invoices for Bill Aggregation, summarize long appliance manuals for Maintenance Logs, and research local vendor pricing. This results in 2x the output for the same $4/hr investment.