Hire Virtual Assistant for Event Services for $4/Hour.

Get Skilled, Fully Managed Remote VA with Dedicated Support and Advanced AI Expertise at an Affordable Price. ✔️Dedicated Assistant. ✔️Hours-Rollover. ❌No Contract

Our Event Services Suite

Precision support for founders, CEOs, and busy professionals.

Webinar Coordination

Technical excellence for your virtual stage.

🖥️ Platform Setup: We handle the end-to-end configuration of your webinar platform (Zoom, GoToWebinar, or Hopin), ensuring all links, passwords, and breakout rooms are ready.

🎛️ Live Moderation: Our VAs manage the “backstage” during your event—handling technical troubleshooting for attendees, launching polls, and curating Q&A sessions.

📩 Post-Webinar Follow-up: We record the session, edit the transcript, and distribute the recording and slide decks to your attendees immediately after the event.

Speaker Outreach

Secure the voices that draw a crowd.

🔎 Speaker Research & Vetting: We identify and research potential speakers and influencers in your niche, providing you with a shortlist of candidates that fit your event’s theme.

📨 Communication Management: Our VAs manage the entire outreach sequence, from initial invitation to contract signing and technical run-through scheduling.

📂 Asset Collection: We ensure your speakers provide their bios, headshots, and presentation materials well in advance, so there is no last-minute scramble.

Event Logistics

Organization that keeps your timeline on track.

📋 Run-of-Show Creation: We build detailed, minute-by-minute event timelines that keep every stakeholder, speaker, and technician aligned during the event.

🤝 Vendor Coordination: For in-person or hybrid events, we manage communication with caterers, AV technicians, and venues to ensure every requirement is met.

✈️ Travel & Accommodation: We handle the booking of flights and hotel room blocks for your team and VIP speakers, managing itineraries from departure to return.

Registration Management

Seamless entry for your attendees.

🌐 Landing Page Management: We set up and monitor your registration pages, ensuring the branding is consistent and the user experience is intuitive.

📊 RSVP Tracking: Our VAs provide real-time updates on attendee counts and manage waitlists, ensuring you have the data you need to adjust your promotion.

🎟️ Attendee Support: We act as the primary point of contact for registration inquiries, handling payment issues, dietary requests, and special accommodations with professional care.

FAQ

Clear answers to help you make the right decision.

Which webinar platforms are your Event VAs proficient in?

Our VAs are “platform agnostic” and arrive ready to work in your ecosystem. We have specialists in Zoom Webinars, GoToWebinar, Webex, and Hopin. If you don’t have a system yet, we can help you build one on your My Remote VA dashboard.

Can the VA provide live technical support for attendees during the event?

Yes. As part of Webinar Coordination, our VAs monitor the chat and Q&A to help attendees with audio/video issues, ensuring your speakers can focus entirely on delivering their content.

How do you handle the collection of speaker bios and presentation slides?

We implement a strict Speaker Outreach timeline. Your VA follows up regularly to collect all assets (headshots, bios, and slides) at least one week before the event, allowing time for technical review.

How is “emergency work” handled for last-minute speaker cancellations or tech failures?

You can create a task on our dashboard and the team will review and start processing utilizing the team, even when the dedicated VA’s shift is not started yet. We prioritize event-day emergencies to ensure your program stays on track.

Can I “trial” an assistant for a single webinar or guest speaker outreach project?

Yes. We offer a free forever plan that offers 1 hour free every month. This is an ideal way to test our Webinar Coordination or Registration Management services before committing to a larger event plan.

Which project management tools do you use for Event Logistics coordination?

We work within your tools, including Slack, Monday.com, ClickUp, Asana, and Trello. If you don’t have a system yet, we can help you build one or you can use your My Remote VA dashboard for task management.

How do the “AI Skills” benefit my event planning and registration?

Our VAs use AI to summarize speaker research, draft faster attendee responses, and analyze registration data for trends. This results in 2x the output for the same $4/hr investment while identifying high-potential leads.

Will the VA assist in managing on-site registration for physical events?

While our VAs provide Registration Management remotely (handling badges, lists, and digital check-ins), they act as the logistical backbone for your on-site team, ensuring all data and supplies are ready for the event day.